Gathering Oaks Retreat | 316 Canyon Oaks Rd | Crawford, TX 76638

The fine print from Gathering Oaks Retreat / Cruise & Crop...

You will receive a welcome email several days before your arrival to Gathering Oaks Retreat with important entry keypad codes, directions, and instructions. Hassle free self-check in is anytime after 4 p.m. and check out is 10 a.m.

As a friendly reminder, the pool is open to all guests staying at Gathering Oaks. We kindly ask that you limit your time at the pool to 2 to 3 hours at a time. This will allow everyone to have a relaxing experience and to socially distance as needed. No more than 14 people are allowed inside the pool fence at a time.

This is a vacation rental experience and not a hotel or bed and breakfast. Gathering Oaks Retreat offers wide-open spaces, country charm, and privacy. They do not provide onsite restaurant/food, concierge, valet, daily maid service or 24/7 front desk.

As a small family business, they do not staff 24/7 front desk or phone service, so please make sure you’ve received that email before you hit the road. Let us know if you expect to be arriving late at night, as you may need more detailed directions. Texting is the quickest way to communicate with staff after business hours.



PLEASE NOTE RULES FOR ALL RENTERS AND GUESTS:

1. Fireworks or explosives are NOT allowed and use of these items will result in Renter eviction.

2. Hunting or discharging of firearms of any kind is NOT allowed and these actions will result in Renter eviction.

3. Smoking is NOT allowed on the property indoors and smoking is only allowed in designated areas outdoors near the cigarette disposal cans or receptacles. Evidence of smoking indoors or cigarette/cigar butts left on the ground will result in a charge of $500 per room.

4. Burning of candles, incense or any open flame is NOT allowed indoors. Outdoor candles must be in a container where the flame is not exposed at the top.

5. Pets are NOT permitted unless previously authorized by Owner.

6. Excessive noise of any kind above 85dB measured at any property boundary is not allowed and could result in a visit from law enforcement.
a. If a noise violation is issued, Renter is responsible for the fine.
b. If Owner receives continued noise complaints, Renter may be evicted.

7. Keep the property and all furnishings in good order.
a. Place any furniture that is moved back in its original location. Do not drag/slide furniture.
b. Do not use thumb tacks or make holes in the walls or structures
c. Confetti, glitter silly string, water balloons or similar products are prohibited.

8. Only use appliances for their intended uses.

9. Any garbage must be stowed in the proper receptacle during the stay. All Renter garbage and cooking grease must be placed in the dumpster in a sealed container or bag on the east side of the property at checkout.

10. All open food items must be removed from refrigerators and placed in the dumpster at checkout.

11. Pool Rules:
a. Glass is NOT allowed inside the pool fence.
b No children under the age of 13 are permitted in the pool without adult supervision.
c. When using the pool, remember there is a certain health risk associated with this facility. Use at your own risk. Our housekeepers, sanitize, refill and replenish chemicals in the pool weekly.
d. Owner is not responsible for injuries sustained in the pool or pool area.
e. Bring your own pool towels and do not use white hotel towels at the pool.
f. Pool is a seasonal amenity and is not heated in colder months.
g. Pool is cleaned most days and staff may perform cleaning during your stay.
h. Excessive wind, rain or seasonality may cause some debris in the pool and pool area.

12. Fireplaces and Fire Pits:
a. Do not attempt to light or burn anything in the indoor fireplaces without Owner permission.
b. Outdoor fireplaces and pits can be lit by guests with Owner permission upon availability.
c. All open flames may be prohibited if McLennan County, TX is under a burn ban.

This is a natural and rural environment. Renters understand that wild animals (including poisonous insects and snakes) may be present outdoors and it is NOT the responsibility of the Owner to eradicate or exterminate them completely. Should an animal come into a structure, notify the Owner staff immediately for removal.

Owner is not responsible for any accidents, illness or injuries that occur while on the premises or its facilities. Cruise & Crop is not responsible for any accidents, illness or injuries that occur while on the premises or its facilities.

Owner is not responsible for the loss of personal belongings or valuables of the Renter. Cruise & Crop is not responsible for the loss of personal belongings or valuables of the Renter/Virtual Cruise & Crop participant.

All Renters (Virtual Cruise & Crop Participants) are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.

All Renters agree that Cruise & Crop / Gathering Oaks Retreat has no obligation or responsibility for providing any police or security services for the Facility.

TRAVEL INSURANCE:
We highly recommending travel insurance to protect your trip from unknown circumstances.

Travel Insurance provides coverage for personal risks and expenses incidental to planned travel,
including one or more of the following:
▪ Interruption, delay, or cancellation of a Planned Covered Trip
▪ Loss of or damage to baggage, luggage, or personal effects during a Planned Covered Trip or
Event
▪ Damage to accommodations or rental vehicles
▪ Injury, illness, accident, disability, or death occurring during a Planned Covered Trip
For a full Document of Coverage, click here. You will have the option to add-on travel insurance upon check-out.

CANCELLATION POLICY:
Deposits are non-refundable. But they are transferable if you find a replacement.
All payments are final and non-refundable after 12/22/20.

-No shows and early departures will not receive any refunds.

YOUR RESERVATION REQUIRES A VALID CREDIT CARD IN THE NAME OF THE RECIPIENT FOR INCIDENTALS.

registration form: